In recent years, we’ve seen the rise of virtual meetings. It’s now possible to connect with a global team from anywhere! When you learn how to video record yourself presenting a PowerPoint on Zoom, your content is accessible to all.
Sometimes, not everyone can attend a Zoom meeting in real-time. This is especially true if your team works across the globe. Luckily, there’s an easy solution! Let’s learn how to record a PowerPoint presentation in Zoom.
Why You Should Learn To Record PowerPoint Presentations With Audio and Video
Work has changed. More than ever, you need ways to connect for meetings regardless of your team’s location. Zoom is one of the most popular tools to do this.
Zoom is video-conferencing software used by millions. It’s popular because it’s got a free tier, with options to upgrade to more robust plans. Zoom supports audio and video sharing, allowing you to virtually meet others face-to-face.
You can also share your screen, to show slide decks, text, video, and more. It’s a top option to share PowerPoint presentations with anyone. Learn how to record PowerPoint presentations with audio and video to pair it with Zoom.
With distributed teams, it’s not always possible to coordinate a start time that everyone can agree on. Plus, it’s handy to review a meeting later. Perhaps attendees want to listen to what you said again. Luckily, there’s an easy solution! You need to know how to record a PowerPoint presentation in Zoom.
In moments, you’ve got an MP4 video file ready for sharing. To record PowerPoint with video in Zoom takes only a few quick steps. Let’s dive in.
Build the Perfect PowerPoint for Sharing
Before you learn how to record a PowerPoint presentation with video, you need a slide deck to share. Premium templates are your best option. These offer styling and features that you won’t get with a free option that you might find online.
Envato Elements is a great option for this. At Elements, you’ll find thousands of PPT templates that you can share on Zoom. As a member, you’ve got unlimited download access. That means that you’re able to download and use as many of those templates as you want.
For this tutorial, I’ll be using the beautiful Virtually PowerPoint template from Envato Elements. It’s a creative modern design with over 50 slides inside.
With your template open, you can start building a slide deck for sharing. As you work, know that PowerPoint slides meant for sharing online should be special. Keep the following design tips in mind to help ensure success:
- Don’t crowd slides. When you’re sharing to record PowerPoint with video, slides will look smaller to your audience.
- Use larger fonts. Fine print is hard to read on a screen, and even more so in a later video playback. Opt for large, readable text styles.
- Illustrate! Photos, charts, and infographics keep things interesting. You need your slide deck to be clear, concise, and engaging.
With these ideas in mind, you’re ready to learn how to record yourself presenting a PowerPoint on Zoom. Learn more about the art of narration in PPT below:
The tips in this section were written using macOS, Zoom, and Office 365. If you’ve got a different operating system or a different version of PowerPoint, your steps may be slightly different.
Prepare Your Zoom Meeting
To record PowerPoint presentations with audio and video slides, you need to open Zoom. You can use the Zoom desktop app, which is available for download. Or you can log into your Zoom account inside your favorite web browser.
If you already have a single meeting scheduled, you’ll see a thumbnail for it on the Home tab inside of Zoom. But if you’ve got many scheduled calls and invites, you’ll want to navigate to the Meetings tab. Here, you’ll find a complete list of Zoom meetings that you’re invited to.
As you can see above, I’ve got a meeting scheduled for today at 9:30 PM. The invite has been shared with others, and I’ll be the host of the meeting. Imagine in this example that we want to share a PowerPoint deck and record it for others.
To make a good first impression with your audience, it’s helpful to prep your slide deck in advance. This helps you be ready to share when the time comes. You won’t have to scramble around for your files in front of viewers. I like to open my PowerPoint, then minimize it, before starting a meeting. This way, it’s ready to roll when it’s time to share.
To begin the meeting, click Start. You’ll see the Join Audio menu appear. This lets you choose the audio source that you want to use to capture your narration. In this case, choose Join with Computer Audio.
Optionally, you’ll have the option to test your speakers and microphone. If you’re working with a new setup, this is a great way to ensure that you’re capturing clear audio.
Now, you’re in your meeting. Watch as other participants appear. You’re ready to get started!
Learn more about PowerPoint Sharing on Zoom below:
With your meeting underway, your next step is to begin recording it. Optionally, you can start sharing slides before you begin recording. But I prefer to start the recording first. It’s easy to forget to turn on the recording once you’ve got slides displayed. And there’s nothing worse than reaching the end of a meeting and realizing that you’ve forgotten to record!
To begin a recording of a PowerPoint presentation, move your cursor over the menu bar in Zoom. It’s the series of options and buttons at the bottom of the app’s screen. First, make sure that your microphone isn’t muted. This setting is controlled by the Mute button, found on the left side of the menu bar.
To record your PowerPoint in Zoom, click Record. From this point on, anything you share on-screen or say aloud will be captured in your recording.
This is also true of other attendees. If they speak or ask questions, their voices will be captured in the PPT meeting recording. You also have the option of sharing video from your webcam. This way, viewers can watch you speak as you share your PowerPoint. This can be captured in your recording too.
It’s a good idea to mention to attendees if you’re recording the meeting. This ensures they’re able to consent to the recording. Plus, it lets them know that you’ll have a copy available for review later. Do this at the beginning of your meeting so that all are aware of the recording process.
Share Slides on Zoom
With your recording underway, it’s time to share your PowerPoint slide deck in Zoom. Once again, return to the menu bar at the bottom of the screen. This time, you’ll want to choose Share Screen. It’s easy to find, highlighted in green in the center of the menu.
Click on Share Screen, and a settings window opens. On its Basic tab, you’ll see several thumbnail buttons. These control the source that you want to share from. Usually, there will be tabs for every app open on your computer. Plus, there are options for a whiteboard, to connect an iPad, and more.
To see how to video record yourself presenting a PowerPoint on Zoom, click on the Microsoft PowerPoint thumbnail. Then, click Share.
PowerPoint appears on your screen. You can navigate through your slides as usual. You’ll see that a green box has appeared around the border of the PowerPoint window. This signifies that this area of the screen is being actively recorded. Anything outside of the green boundary won’t be captured in your recording.
As you can see, it’s easy to learn how to record a PowerPoint presentation in Zoom. It’s a useful way to share and preserve slide presentations for others in the future!
For best results, keep the following tips in mind:
- Narrate clearly and concisely. Remember, you’re being recorded! Speak clearly, at a cadence that’s easy to follow. Talk too fast and your words will be hard to understand.
- Control sources of audio. Try and eliminate background noise from your environment. This keeps extra sounds from appearing in your recording. And be sure to ask other attendees to mute their mics, unless they’ve got a question.
- Use a clean, readable template. Premium templates like the Virtually PowerPoint deck have neatly-arranged slide layouts. These are easy for your audience to read.
By embracing these ideas, you’re sure to make a winning impression. They help you build useful, enjoyable recordings for meeting participants to watch later.
Save and Share the Finished Recording
When you’re finished presenting, it’s time to end the meeting and ready your recording for sharing. This is easy to do, and only takes a moment.
You’ll first want to stop sharing your PowerPoint slides when you’re finished. To do so, click Stop Sharing. This is highlighted in red on the menu bar. (It’s only visible when you’re actively sharing).
Then, end your meeting when you’re ready. Click End, then End Meeting for All. Once you end a Zoom meeting, the app saves any recordings that you made during your meeting. For longer meetings, this may take a few moments. You can monitor the progress on the bar shown in the Conversion popup.
When the conversion process is complete, a Finder window opens. Inside it, you’ll see an MP4 video file. This is your converted meeting PowerPoint! You can watch it on your computer or mobile device. And it’s ready for sharing with others.
A good tip is to host the video file on your firm’s shared server, if available. This way, you can send a link to attendees to review it. Longer meetings generate files that may be too large to email. That makes the link option a great approach to ensure everyone can watch the meeting later.
You’ve learned how to video record yourself presenting a PowerPoint on Zoom. As you can see, it’s amazingly easy to do! It’s the perfect way to ensure that everyone can hear and enjoy what you’ve got to share. It only takes a few clicks.
The Top Source for Shareable PowerPoint Templates in 2022 (With Unlimited Use)
As we’ve seen, premium templates are the best PowerPoint decks to share on Zoom. With expertly-built layouts and cool designs, they’re sure to help you succeed. The best source for these templates is Envato Elements.
Elements has a powerful offer: unlimited downloads. For a flat monthly rate, you can download and use as many PowerPoint templates as you want.
With a vast library of thousands of custom PPT templates, you’re sure to find one that’s just right for you.
Plus, Elements offers countless other creative assets. Among them, you’ll find custom fonts, stock photos, music, and more. As a PowerPoint presenter, you can make use of all of these. Together, they help you create stunning slide decks ready for sharing.
Consider the top advantages of Envato Elements:
- Creative flexibility. Each template is fully editable by you. This lets you tailor each slide to your needs.
- Time savings. Instead of building layouts from scratch, you’re simply filling in blanks. This gives you more time to focus on refining your message and preparing to present it.
- Professional designs. Audiences will appreciate the stylish slides in your presentation. You’ll enjoy them as well, finding inspiring layouts in every template.
Envato Elements is the creative offer that you can’t afford to miss. Join today and start exploring the vast library!
Now You Know How to Record PowerPoint Presentations With Audio and Video
You just learned how to record PowerPoint with video. This is a crucial skill for successful online meetings.
Here’s a challenge: before you schedule an in-person meeting, convert it to an online meeting instead. Now that you know how to record a PowerPoint presentation with audio and video, you can skip in-person meetings!